Dear , ____________________
Cazenovia College and the Department of (your department) wish to express their appreciation to you and your organization for allowing (name of researcher, title) , to perform scholarly research on your premises
[as an unpaid student investigator.] (Add this bracketed language if you are a student.)
1. The researcher/student will require access to data (and other resources if listed below) necessary to conduct research for a project entitled (CAZENOVIA COLLEGE IRB Protocol No. ).
2. We understand that the contact person at your organization with whom the researcher/student is to communicate with in regard to such access is (name) (title) , who may be reached at (telephone, (office address) .
3. The researcher/student has agreed [and been instructed] (Add bracketed language if you are a student.) to protect confidentiality of data collected so that no subject will be individually identifiable.
4. The researcher/student will share a copy of a final report with your organization upon request.
5. If any problems and/or concerns arise regarding this project, we would appreciate your notifying the CAZENOVIA COLLEGE complaint person (Chair, Institutional Review Board, Cazenovia College, 22 Sullivan Street, Cazenovia NY 13035). (More details if needed.)
6. The following must be inserted:
Please sign a copy of this letter to acknowledge receipt and your understanding of the scope of the researcher’s/student’s proposed activity. Return it to [your name] at the address listed above.
Thank you for your cooperation.